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Montessori Afrika

Program Implementation Plan
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Case Study and Proposal – Part 2 (3)

The Legacy Education Network in Tanzania

This chapter provides the plan that is set out for the program of sensitizing teachers on the modern teaching and learning methods as a way of improving the quality of education and thereby enhancing academic performance of students. In respect to this, it provides a plan in a table form which is designated who will be responsible for undertaking each activity, the resources which will be required and the planned delivery timeframe. The activities which are undertaken are in reference to the set objectives

PROGRAM OUTPUTS AND PRODUCTS

This section provides the description of both program output and products which will be achieved for the first two years of program life.

PROGRAM OUTPUTS AND PRODUCTS

Program outputs

At the end of the second year, the program intends to achieve the following:

  1. Local community capacity built through training 120 teachers by enhancing the teaching status, morale and professionalism
  2. Well-equipped education centre with the relevant technology to promote a competitive edge in a fast paced globalizing world erected
  3. Globally sustainable education network facilitated
PROGRAM OUTPUTS AND PRODUCTS

Program products

By the end of the second year, the program will enable the community to have the benefit of the following products:

  1. Teachers conversant with 21st century teaching methodology,
  2. Improved academic performance of students in national examinations in both public and private schools,
  3. The teachers’ status, morale and professionalism rejuvenated,
  4. Modern technology in terms of computers distributed in both public and private schools.
  5. Enhanced application of modern technology in both public and private schools in the community,
  6. Increased number of foreign trainers in the program as a product of global sustainable education networking,
  7. Increased community education exchange program,

PROGRAM IMPLEMENTATION PLAN

The implementation plan (Table 2.1) provides a list of activities which will be needed to accomplish the set up objectives including people responsible, timeframes and resource requirement. Under the objective of building local community capacity through training 120 teachers by enhancing the teaching status, morale and professionalism by 2023, three activities will be generated. These will be relationship building,Seminar for technical committee members and training of teachers on 21st Century teaching methodology. The required resources under this objective will be the liaison meetings, eligible government department officials and visits to schools. Other resources will be a total of 34 seminars in two years, 4 instructors and 125 participants,stationery, social hall, stationery, refreshments and certificates of attendants. The responsible persons for undertaking this objective will be the LEN Director, program coordinator, District Education Officer and accounts clerk. This objective will be achieved by December, 2023. The objective of establishing a well-equipped education centre with the relevant technology to promote a competitive edge in a fast paced globalizing world by 2023 will have two activities, namely, searching for contacts of interested groups in education worldwide and invitation of foreign trainers to participate in program. This objective will require resources such as rent for hiring site, office furniture, office equipment, computers (desk tops) and laptops. The responsible persons to see to it that this objective succeeds will be the LEN Director, program coordinator, executive committee members and technical committee member. This objective will be achieved by December, 2021. Finally, the objective of facilitating the global sustainable education network by 2023 will be accomplished by undertaking three activities. These are searching for contacts of interested groups in education worldwide, inviting foreign trainers to participate in program as volunteers and conducting education exchange program. The resources required under this objective are computer/laptop, internet search, passports, air tickets, visa, accommodations and temporary work permit for volunteers Certificates of participation. The responsible persons in this regard will be the LEN Director, program coordinator and accounts clerk.
Table 2.1: The Implementation Plan
Objectives Activties

Timeframe

Resources needed

Responsible Person

2021

2022

06-08

09-11

12

01-08

09-11

12

(a) To build local community
capacity through training 120 teachers by enhancing the teaching status, morale and professionalism within by 2023
Relationship building 3 Liaison meetings,
Eligible government department officials,
Visits to schools
LEN Director,
Program-Coordinator,
District Educ. Officer,
Accounts clerk
Seminar for Technical committee A total of 4 seminars in two years,
4 trainers and 25 participants,
Stationery,
Social hall,
Refreshments

LEN Director,
Program-coordinator,
District Educ. Officer,
Accounts clerk

Training of teachers on 21stCentury teaching methodology A total of 30 seminars in two years,
4 Instructors and 120 participants,
Certificates of attendants,
Stationery,
Social hall,
Refreshments

Program-Coordinator,
Program-Instructors,
Accounts clerk

 

LEN Director,
Program-Coordinator,
District Educ. Officer,
Accounts clerk
(b) To establish a well-equipped education centre with the relevant technology to promote a competitive edge in a fast paced globalizing world by 2023 Hiring of a site for teaching and learning in a supportive  environment Rent for hiring site,
Office furniture,
Office equipment

LEN Director,
Program-Coordinator,
Executive Committee,
Accounts clerk

 

Distributing learning equipment to support 21stCentury teaching methodology Computers (desk tops),
Laptops

LEN Director,
Program-Coordinator,
Executive Committee Members,
Technical Committee Member

c) To facilitate the global sustainable education network by 2021. Searching for contacts of interested groups in education worldwide

Computer/Laptop,
Internet

 

LEN Director,
Program-Coordinator,
Accounts clerk

Invitation of foreign trainers to participate in program

Passports,
Air tickets,
Visa,
Temporary work permit for volunteers, Certificates of participation,
Accommodation

LEN Director,
Program-Coordinator,
Accounts clerk

Conducting education exchange program

Passports,
Air tickets,
Visa

Accounts clerk

PROGRAM IMPLEMENTATION PLAN

INPUTS

This section describes what goes into the program. Specifically, it generates a list of inputs needed to accomplish the objectives. In this respect, each objective is provided with its respective inputs as follows: The objective of building local community capacity through training 120 teachers by enhancing the teaching status, morale and professionalism by 2023 will require liaison meetings, eligible government department officials and visits to schools. Other inputs will be a total of 34 seminars in two years, 4 instructors and 120 participants, stationery, social hall, stationery, refreshments and certificates of attendants. It should be noted that 12 schools will be selected to participate in this program. These will be 6 primary schools, 3 secondary schools and 3 advanced level schools. From each school, 10 teachers will be further selected to participate in the training. The objective of establishing a well-equipped education centre with the relevant technology to promote a competitive edge in a fast paced globalizing world by 2023 will require inputs such as rent for hiring site, office furniture, office equipment, computers (desk tops) and laptops. Finally, the objective of facilitating the global sustainable education network by 2023 will require inputs such as computer/laptop, internet search, passports, air tickets, visa, accommodations and temporary work permit for volunteers Certificates of participation.
PROGRAM IMPLEMENTATION PLAN

STAFFING PATTERN

The Legacy Education Network is structured in the following system:

Executive Committee

The control of The Legacy Education Network is vested in the hands of the executive committee. This is the body which has authority over the constitution and by-laws, and reviews the overall objectives and exercises the general membership functions of The Legacy Education Network.The responsibilities of the Executive committee are: approving appointments to the Central Committee, approving constitution and membership policies, reviewing the achievements of the year and contributing to the design of the plan for the following year.

Central Committee

Central Committee will be the next high ranking body in The Legacy Education Network. It will be composed of 12 headmasters and head teachers of selected primary and secondary schools in Usa River. The central committee at its discretion from time to time, will elect distinguished personalities to be patrons/matrons of the program and shall be in position for three years.

The responsibilities of the Central Committee will be:

  1. making decisions about the organization that are not part of the daily running of The Legacy Education Network, approving organizational policies, structures, programs and plan of action or strategic plan and budget,
  2. organizing the Annual General Meeting of all members,
  3. fundraising, by the help of the executive committee members,
  4. overseeing the affairs of The Legacy Education Networkbetween member meetings,
  5. proposing all membership policies, including determining and adjusting the membership subscription as necessary, for approval by members,
  6. approving financial transactions above Tshs.5,000,000, and
  7. Auditing, monitoring and evaluating the organization.

The Legacy Education Network Director

The LEN Director heads both the Executive and the Central Committee. The responsibilities of the LEN director include:

  1. convening all meetings and presenting LEN’s interest at various forums,
  2. implementing the policies of the organization,
  3. hiring and dismissing the heads of groups and project,
  4. approving all financial disbursement, ensuring financial transparency of the organization,
  5. coordinating the running of day-to-day activities, promoting LEN and ensuring good relations with the community and government, and
  6. Reporting quarterly on all activities to the Central Committee.

Management Team

This will be composed of lower cadre salaried employees. The management team will be directly answerable to the LEN director. The LEN director will hire the management team on the basis of their experience and qualifications in accordance with LEN’s personnel policy. These include:

  1. Program coordinator—who will be responsible for initiating, monitoring and evaluating program activities,
  2. General Secretary—whose responsibility will be drafting, keeping and carrying out all correspondences, and
  3. Accounts’ clerk—whose responsibility will be to record and keep all the books of accounts and reports on financial needs and budgets.

Other general responsibilities of the management team will include implementing daily activities, supporting the staff of the department and managing the departmental resources, assisting the LEN director in making decisions, and reporting weekly to the LEN director about the ongoing activities of the program in the department. The meetings of the Management Team will be held on weekly basis.

Staff Training Needs

Training is not only an incentive to the employees but also a way to develop him/her to fit the job and the organization. It also increases skills in performing a specific job and education to increase general knowledge and understanding of the environment. Hence, proper training will increase productivity, heighten morale (working), reduce costsand greater organizational stability and flexibility to adapt to changing external requirements.The training of LEN staff shall be directed towards human, technical and conceptual skills.

PROGRAM IMPLEMENTATION PLAN

Budget

This section provides the cost estimates of the entire project for two year period which will be divided into four quarters. It will first explain costs under the sub heading of salary and benefit costs, equipment costs, start-up costs, reoccurring operating expenses and professional or outsourced service contract needs. This explanation will then be shown in table 4.2.

Reoccurring Operation costs and preliminary expenditure

The preliminary expenditure will include the registration fees, office furniture, and two computers that will cost US$ 4,130.4. The reoccurring operation costs for two years will be US$ 2,652.2. These costs will include office rent, stationery, salaries (4 employees), transport costs and contingencies.

Instructors’ allowances

Instructors’ allowancesare estimated to beUS$ 8,348. Each instructor will be entitled to US$43.5 per session. These expenses will cover the instructors’ fees during relationship building, seminar for technical committee members, training of teachers and monitoring and evaluation for two years.

Equipment costs

The equipment costs were divided into two. The first one will be office equipment which will be composed of two computers whose costs are included in the preliminary expenditures. The other categories of equipment are those that will be distributed to the schools which will be involved in the program. These will be 12 computers/laptops whose costs are estimated at US$ 435 each hence totaling to US$ 5,217.4.

Sources of funds

The Legacy Education Network (LEN)is looking for individuals (well-wishers), institutions (both public and private), both local and International NGOs, Community Based Organizations (CBOs), Faith Based Organizations (FBO) and Governments to sponsor part or whole program of sensitizing teachers on the 21st Century teaching and learning methods. Each item will be dedicated to the sponsor who will be allowed to be responsible for the operations and monthly costs if applied. They can choose to be as involved in the project as they wish.

Table 2.2: Cost estimates of sensitizing teachers on the modern teaching and learning methods as a way of improving the quality of education by increasing academic performance of students in Usa River, Meru district council.
Exchange Rate US$ 1 = TSHS. 2,300

2021

2022

S/N DESCRIPTION   Qrt 1 Qrt 2 Qrt 3 Qrt 4 Qrt1 Qrt 2 Qrt 3 Qrt 4

TOTAL

TSHS (000) TSHS (000) TSHS (000) TSHS (000) TSHS (000) TSHS (000) TSHS (000) TSHS (000) TSHS (000) (US$)
A. Operation/preliminary expenditure:
1. Registration of program

1,000

1,000

435.0

2. Office rent

1,500

1,500

1,500

1,500

1,500

1,500

1,500

1,500

12,000

5,217.0

3. Office furniture

5,000

5,000

2,174.0

4. Office computers (2)

2,000

2,000

870.0

5. Stationery

250

250

250

250

250

250

250

250

2,000

870.0

6.

Salaries (3 employees)

4,500

4,500

4,500

4,500

4,500

4,500

4,500

4,500

36,000

15,652.2

7. Security guard’s salary

900

900

900

900

900

900

900

900

7,200

3,130

8. Transportation costs

300

300

300

300

300

300

300

300

2,400

1,043.5

9. Contingencies

150

150

150

150

150

150

150

150

1,200

521.7

Sub total

15,600

7,600

7,600

7,600

7,600

7,600

7,600

7,600

68,800

29,913

10. Relationship buildings: 2liason meetings

1,000

1,000

434.8

11. Seminar for Technical committee: 2 seminars, 4 instructors, 25 participants and refreshments

1,750

1,750

3,500

1,522.0

12. Training of 120 teachers on 21st Century teaching methodology (15 lessons), 4 trainers

2,600

1,300

2,600

2,600

1,300

2,600

13,000

5,652.2

13. Hiring of a site for teaching and learning

2,400

1,200

2,400

6,000

2,609.0.

14. Distributing learning equipment

12,000

12,000

5,217.0

15. Invitation of foreign trainers to participate in program (accommodation for 4 @ 4weeks)

400

400

800

348.0

16. Program monitoring and evaluation

2,000

2,000

2,000

2,000

2,000

2,000

12,000

5,217.0

Sub Total

2,750

4,600

5,700

5,000

2,950

4,600 17,700

5,000

48,300

21,000

GRAND TOTAL

18,350

12,200 13,300 12,600

8,650

12,200 25,300 12,600 117,100

50,913